Privacy Policy
Last Updated: 17/11/2025
1. Introduction
Tradeclover Ltd ("Company," "we," "us," or "our") is committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable privacy laws.
This Privacy Policy applies to users of our website https://www.tradeclover.com/and clients engaging our services, including offshore company formation, offshore banking assistance, shelf company sales, business consultancy, and company renewals. It explains how we handle personal data, your rights as a data subject, and how you can contact us regarding privacy matters.
By using our website or services, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with any part of this Policy, you must refrain from using our services.
For any privacy-related inquiries, you may contact our Data Protection Officer (DPO) at:
Email: privacy@tradeclover.com
Registered Address: 71 – 75 Shelton Street, Covent Garden, London, WC2 9JQ, UK
2. Legal Basis for Processing Personal Data
We process personal data in strict compliance with the UK GDPR. The legal bases for processing depend on the specific purposes for which the data is collected:
2.1 Contractual Necessity
We process personal data where it is necessary for the performance of a contract between you and Trade Clover. This includes:
Processing your company formation application.- Business information (company name, industry, products)
- Usage data and analytics
- Payment and transaction information
- Communication preferences
2.2 Legal Obligations
Certain data must be processed to comply with legal and regulatory obligations, including:
- Anti-Money Laundering (AML) and Know Your Customer (KYC) checks.
- Compliance with tax and financial reporting laws.
- Responding to legally binding requests from regulatory authorities.
2.3 Legitimate Interests
We process data where it is necessary for our legitimate business interests, provided that such processing does not override your fundamental rights and freedoms. These interests include:
- Preventing fraud, security threats, and unauthorised access.
- Improving service delivery and optimising our website functionality.
- Handling disputes and enforcing legal claims.
2.4 Consent
Where required by law, we seek your explicit consent before processing personal data for:
- Direct marketing communications, including promotional emails.
- Use of non-essential cookies (see our Cookie Policy for more details).
You have the right to withdraw your consent at any time by contacting us at -privacy@tradeclover.comor using the unsubscribe option in marketing emails
3. How We Use Your Information
Trade Clover collects different types of personal data, depending on how you interact with us. The categories of data we collect include:
3.1 Information Provided Directly by You
- When you register an account, request services, or communicate with us, you provide:
- Full Name
- Email Address
- Phone Number
- Billing Address
- Nationality
3.2 Data Required for Offshore Incorporation Services
- To facilitate offshore company formation, we collect:
- Full Legal Name
- Date of Birth
- Residential Address
- Billing Address
- Proposed Business Activities
- Countries of Operation
- Proof of Identity (e.g., passport, national ID)
- Proof of Address (e.g., utility bill, bank statement)
- Source of Funds and Financial Statements (if required by regulatory authorities)
3.3 Payment Information
We do not process or store payment card details directly. Payments are securely handled by third-party payment processors (e.g., Stripe, PayPal). However, we may collect:
Transaction details (e.g., date, amount, currency)
Bank transfer details for direct payments
3.4 Automatically Collected Data
- When you visit our website, we automatically collect:
- IP Address
- Device Information (e.g., browser type, operating system)
- Geolocation Data (if permitted by your device settings)
- Usage Data (e.g., pages visited, time spent on site)
- For details on automated data collection, please refer to our Cookie Policy.
3.5 Information from Third Parties
- We may receive data from external sources, including:
- Regulatory agencies or compliance databases for KYC/AML verification.
- Partner institutions such as banks and incorporation agents.
- We only collect and process third-party data in accordance with UK GDPR regulations.
4. How We Use Your Data
We process your data strictly in line with the purposes outlined below:
4.1 Service Delivery & Account Management
- Registering and managing your account.
- Processing offshore company formation, banking assistance, and renewals.
- Communicating with you regarding service updates and compliance requirements
4.2 Legal and Compliance Requirements
- Conducting KYC/AML checks to prevent fraud and financial crime.
- Fulfilling obligations under UK corporate, financial, and tax laws.
- Responding to legal requests, subpoenas, or regulatory audits.
4.3 Payment Processing & Transaction Management
Facilitating payments through Stripe, PayPal, or bank transfers.
Detecting fraudulent transactions and ensuring payment security.
4.4 Marketing & Service Improvements
Sending service-related announcements and promotional offers (with user consent).
Analysing website traffic and user interactions to improve functionality.
Customising content to enhance user experience.
4.5 Security & Fraud Prevention
Monitoring website activity for suspicious behaviour.
Protecting against data breaches and cyber threats.
Investigating unauthorised access attempts.
We do not use your data for automated decision-making that significantly affects your legal rights.
5. How We Store and Secure Your Data
We implement strict technical and organisational measures to safeguard your data:
5.1 Data Encryption & Access Control
Personal data is encrypted in transit and at rest using industry-standard security protocols.
Access to sensitive data is restricted to authorised personnel only on a need-to-know basis.
5.2 Data Retention Periods
Personal data is stored only for as long as necessary to fulfil legal, contractual, or regulatory obligations.
- Data retention periods:
- Account data – Retained while your account is active.
- AML/KYC records – Retained for at least 5 years (as required by UK financial regulations).
- Payment transaction records – Retained for legal and audit compliance.
- Marketing preferences – Retained until you opt-out.
5.3 Secure Data Disposal
Upon expiry of the retention period, data is securely deleted or anonymised to prevent recovery. Physical documents are shredded and electronic data is permanently erased.
5.4 Data Breach Procedures
In the event of a data breach, we will:
Assess the risk and contain the breach.
Notify affected users and regulatory authorities within 72 hours (as per UK GDPR rules).
Implement corrective measures to prevent future incidents.
6. Third-Party Data Sharing
Trade Clover does not sell, rent, or trade your personal data. However, in order to deliver our services efficiently and in compliance with legal requirements, we may share your data with carefully selected third parties, subject to strict confidentiality and data protection agreements.
6.1 Categories of Third-Party Recipients
To provide our services effectively, ensure compliance with legal obligations, and enhance security, we may share your personal data with the following third-party service providers, each of whom has their own privacy policies governing their data processing practices:
Payment Processors (Secure Transactions & Fraud Prevention)
We use third-party payment providers to facilitate secure transactions and prevent fraud. Your payment information is processed directly by these providers in accordance with their privacy policies:
Stripe –Privacy Policy
PayPal –Privacy Policy
UK Banks (for Direct Transfers) – Please refer to your bank’s privacy policy.
Hosting & Website Security Providers (Cybersecurity & Performance Management)
To protect our website, prevent cyber threats, and optimise performance, we rely on: Cloudflare –Privacy Policy
Email & Communication Platforms (Transactional & Marketing Emails)
We use third-party email platforms to send important communications, including service updates, account notifications, and marketing emails (where consent is given):
SendGrid (by Twilio) – Privacy Policy
Live Chat & Customer Support Services (Real-Time Customer Engagement)
To provide live chat support and improve customer interactions, we use: Tawk.to – Privacy Policy
Regulatory & Compliance Authorities (AML/KYC, Tax Reporting & Legal Obligations)
To comply with UK financial regulations, anti-money laundering (AML) laws, and tax reporting requirements, we may share data with: UK Government & Financial Regulatory Bodies – As required by AML/KYC regulations, tax laws, or legal authorities.
Professional Advisors (Auditing, Legal Compliance & Financial Reporting)
We ensure that all third-party service providers process personal data in compliance with UK GDPR and implement adequate security measures to protect user data.
6.2 Legal Disclosure Requirements
We may be legally obligated to disclose personal data if:
We receive a court order, subpoena, or regulatory demand.
Disclosure is necessary for legal claims, fraud prevention, or security investigations.
We are required to comply with UK AML/KYC regulations and financial crime laws.
All disclosures will be made in accordance with UK GDPR and limited to the extent necessary to fulfil legal or contractual obligations.
6.3 Third-Party Data Processors Outside the UK
Some of our service providers operate outside the UK and European Economic Area (EEA). When transferring data internationally, we ensure compliance with GDPR safeguards such as:
Standard Contractual Clauses (SCCs) to guarantee data protection under UK law.
Binding Corporate Rules (BCRs) where applicable.
Adequacy Decisions if the recipient country has been deemed secure by the UK Government
If you require details on specific international data transfers, you may contact us at privacy@tradeclover.com.
7. International Data Transfers
Trade Clover is a UK-based company, but due to the global nature of offshore services, personal data may be transferred and stored outside the UK.
7.1 When We Transfer Data Internationally
Your personal data may be transferred:
When we register offshore companies in non-UK jurisdictions.
If you request banking assistance with international financial institutions.
If our third-party service providers store or process data outside the UK.
7.2 How We Protect International Transfers
Where personal data is transferred outside the UK, we apply the following protections:
Transfers to EEA Countries: Data is protected under UK GDPR equivalency.
Transfers to Non-EEA Countries: Data is only transferred where the recipient country:
Has an adequacy decision from the UK Government (e.g., Canada, Switzerland).
Uses Standard Contractual Clauses (SCCs) to ensure GDPR-compliant protection.
Implements additional security measures, including encryption and restricted access
If no adequacy decision or SCCs are in place, we will not transfer data internationally without your explicit consent.
7.3 Your Rights Regarding International Transfers
You have the right to:
Request details of any international transfers of your personal data.
Object to data transfers that do not meet GDPR safeguards.
Withdraw consent for any discretionary transfers (where consent was the legal basis).
To make such a request, email privacy@offshorecompanyreg.com.
8. Your Data Protection Rights (Under GDPR)
Under the UK GDPR, you have specific rights regarding your personal data. Trade Clover ensures that you can exercise these rights in accordance with UK law.
8.1 Right to Access
You have the right to request a copy of the personal data we hold about you. This is called a Subject Access Request (SAR). We will provide this information free of charge, unless the request is excessive or repetitive, in which case a reasonable fee may be charged
8.2 Right to Rectification
If your personal data is inaccurate, outdated, or incomplete, you may request correction. We will update your information within 30 days, or inform you if we require further verification.
8.3 Right to Erasure ("Right to be Forgotten")
You may request deletion of your personal data where:
The data is no longer necessary for the purpose it was collected.
You withdraw consent (if consent was the basis of processing).
Your data has been processed unlawfully.
You successfully object to processing (see Right to Object below).
However, certain data cannot be erased immediately due to:
Legal obligations (e.g., AML/KYC laws requiring data retention for 5+ years).
Ongoing contractual obligations.
8.4 Right to Restriction of Processing
You can request a temporary halt to processing if:
You contest the accuracy of the data.
Processing is unlawful, but you do not want the data deleted.
You have objected to processing and verification is pending
8.5 Right to Data Portability
Where processing is based on consent or contract, you may request your personal data in a structured, machine-readable format to transfer to another service provider.
8.6 Right to Object
You may object to processing where:
Your data is used for direct marketing (you can opt out at any time).
Processing is based on legitimate interests, but you have compelling reasons to stop.
8.7 Right to Withdraw Consent
If you previously gave consent, you may withdraw it at any time without affecting the lawfulness of past processing. To exercise any of these rights, contact us at privacy@offshorecompanyreg.com.
9. How to Exercise Your Rights
9.1 Submitting a Data Subject Request
To exercise any GDPR rights, email privacy@tradeclover.com with:
Your full name and email address.
The specific right you wish to exercise.
Any additional details required to process your request.
We may require identity verification before processing the request to prevent unauthorised access.
9.2 Response Time
We will respond to all valid requests within one month. If the request is complex, we may extend this period by up to two additional months, in which case we will inform you of the delay.
9.3 Complaints to the ICO (UK Data Regulator)
If you are unsatisfied with our response, you have the right to file a complaint with the Information Commissioner’s Office (ICO):
Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, UK
📞 ICO Helpline: 0303 123 1113
🌐 Website: www.ico.org.uk
We encourage you to contact us first to resolve any concerns before reaching out to the ICO.
10. Automated Decision-Making & Profiling
10.1 No Automated Decision-Making
We do not use personal data for fully automated decisions that have legal or significant effects on users.
10.2 AML/KYC Compliance & Fraud Prevention
We may use automated tools to:
Verify identity documents for AML/KYC compliance.
Detect fraudulent transactions or suspicious activity.
If you are impacted by an automated decision, you have the right to challenge it and request human review.
11. Marketing Communications & Opt-Outs
11.1 Lawful Basis for Marketing Communications
We may send you service updates, promotions, or newsletters if:
You have explicitly opted in to receive marketing communications.
You are an existing client and our communications relate to similar services you have previously used (soft opt-in under UK GDPR).
Marketing emails will only be sent with legitimate interest or consent, and you may withdraw your consent at any time
11.2 Opting Out of Marketing Communications
Email Unsubscribe: Every marketing email includes an unsubscribe link that allows you to opt out.
Account Preferences:You can manage your marketing preferences in your account settings.
Direct Request: You may also contact privacy@tradeclover.com to request removal from marketing lists
11.3 Transactional vs. Marketing Emails
Opting out of marketing communications does not stop necessary transactional emails such as:
Service confirmations.
Legal notices.
Security alerts and compliance communications.
12. Cookies and Tracking Technologies
12.1 How We Use Cookies
Our website uses cookies and similar technologies to:
Improve website performance and user experience.
Provide secure authentication and fraud detection.
Conduct website traffic analysis and marketing insights.
12.2 Types of Cookies We Use
We classify cookies as:
Essential Cookies: Required for website security and functionality (e.g., authentication, fraud prevention).
Analytical Cookies:Used to measure website performance (e.g., Google Analytics).
Marketing Cookies:Used to deliver targeted advertising (subject to consent).
A full breakdown of the cookies used on our site is available in our Cookie Policy.
12.3 Managing Cookie Preferences
Cookie Banner:Users can accept or reject cookies via the consent pop-up on our website.
Browser Settings:Users can manually disable cookies through their browser settings.
Opt-Out Links: Some third-party cookies (e.g., Google Ads) allow opt-outs via their privacy settings.
For full details on cookie management, refer to our Cookie Policy.
13. Data Retention Policy
13.1 Retention Periods for Different Data Categories
We only retain personal data for as long as necessary for legal, contractual, and business purposes:
| Types Of Data | Retention Period | Reason For Retention |
|---|---|---|
 | | |
| | |
| | |
| | |
| | |
| | |
13.2 Secure Disposal of Personal Data
When the retention period expires:
Digital records are permanently erased.
Paper records are securely shredded.
Backups are purged where legally permitted.
We never retain data longer than necessary, and retention policies are reviewed annually.
14. Children's Data
14.1 No Services for Individuals Under 18
Offshore Company Reg LTD does not knowingly collect, process, or store data from individuals under 18. Our services are intended for adults only.
14.2 Parental Consent & Reporting
If we discover that a minor has submitted data without parental consent:
We will delete the data immediately.
Parents can contact privacy@tradeclover.com to request removal.
If you suspect a child has provided personal data, please notify us immediately.
15. Data Breach Notification Procedures
15.1 Our Commitment to GDPR Data Security
While we take every precaution to secure data, no system is immune to potential breaches. Trade Clover follows GDPR-mandated breach notification procedures in case of a security incident.
15.2 What Happens If a Data Breach Occurs?
In the event of a breach affecting personal data, we will:
Contain and investigate the incident immediately.
Assess the risk to affected individuals.
Notify the Information Commissioner’s Office (ICO) within 72 hours, if legally required.
Inform affected individuals as soon as possible, with recommended security actions.
Implement corrective measures to prevent future breaches.
15.3 How You Will Be Notified
If a breach poses a high risk to your rights and freedoms, we will notify you via:
Email (if contact details are available).
Public notification (if a large number of users are affected).
For further inquiries about data security, contact privacy@Tradeclover.com.
16. Third-Party Links & External Services
16.1 External Links Disclaimer
Our website may contain links to third-party websites, affiliates, or service providers. Trade Clover is not responsible for:
How third parties collect, process, or use personal data.
The content, policies, or security of external websites.
We encourage users to review third-party privacy policies before engaging with external links.
16.2 Third-Party Banking & Incorporation Partners
If you engage with third-party banking providers or incorporation agents, their privacy policies will govern their data collection. We do not control their data processing activities.
If you have concerns about a third-party service provider, you should contact them directly.
17. Compliance with Regulatory Authorities
17.1 Cooperation with UK & International Regulators
We comply with data protection authorities, including:
The Information Commissioner’s Office (ICO) in the UK.
Financial regulators & AML/KYC authorities where applicable. If required by law, we will provide necessary disclosures while ensuring minimal impact on data subjects
17.2 How to Lodge a Complaint
If you believe Trade Clover has mishandled your data, you can:
Contact our Data Protection Officer (DPO): privacy@TradeClover.com.
Lodge a complaint with the ICO (UK’s data regulator):
📍 Information Commissioner’s Office (ICO)
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, UK
📞 Helpline: 0303 123 1113
🌐 Website: www.ico.org.uk
We encourage users to contact us first before escalating to regulators
18. Changes to This Privacy Policy
18.1 Our Right to Modify This Policy
Trade Clover reserves the right to update or modify this Privacy Policy at any time to reflect:
Changes in legal or regulatory requirements (e.g., updates to UK GDPR or financial compliance laws).
Adjustments to our data processing practices.
Updates to our services, technology, or security measures.
We will always ensure that our Privacy Policy remains transparent and compliant with UK data protection laws.
18.2 How We Will Notify Users of Changes
We will take reasonable steps to inform users of significant changes, including:
Email notifications for material changes.
Website updates, where the revised Privacy Policy will be available.
Pop-up banners or alerts, where legally required.
Users are encouraged to review this Privacy Policy periodically to stay informed of any updates.
18.2 How We Will Notify Users of Changes
We will take reasonable steps to inform users of significant changes, including:
Email notifications for material changes.
Website updates, where the revised Privacy Policy will be available.
Pop-up banners or alerts, where legally required.
Users are encouraged to review this Privacy Policy periodically to stay informed of any updates.
18.3 Continued Use as Acceptance
By continuing to use our website or services after an update, you acknowledge and agree to the revised terms of this Privacy Policy. If you do not agree with any modifications, you must cease using our services immediately.
19. Dispute Resolution & Governing Law
19.1 Governing Law
This Privacy Policy shall be governed by and interpreted in accordance with the laws of England and Wales, without regard to conflict-of-law principles.
19.2 Dispute Resolution Process
If a dispute arises concerning this Privacy Policy or how Trade Clover handles personal data, we encourage you to:
Contact us first at privacy@Tradeclover.com to attempt an informal resolution.
If the issue is unresolved, you may escalate the matter to the Information Commissioner’s Office (ICO).
If necessary, legal action may be brought before the courts of England and Wales.
19.3 No Class Actions
Users agree that any dispute resolution shall be conducted on an individual basis. Class actions or collective legal proceedings against Trade Clover are not permitted under this Privacy Policy.
20. Contact Information
For all privacy-related inquiries, requests, or complaints, please contact us using the details below:
Email: privacy@Tradeclover.com
Registered Address:OTrade Clover, Covent Garden, London, WC2 9JQ, UK
For legal or regulatory concerns, you may also contact the Information Commissioner’s Office (ICO):
Information Commissioner’s Office (ICO)
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, UK
Helpline: 0303 123 1113
Website: www.ico.org.uk
We are committed to handling your data with the highest standards of transparency, security, and compliance.